Job Description

Our client, a specialist in Property Management dedicated to adding value by offering a comprehensive holistic property management service is looking for a Portfolio Officer to join their team in East London.

Requirements:

• Diploma or Degree in Management.
• Paddocks UCT Sectional Title/ HOA Management Course (advantageous)
• Registered with the PPRA, holding a valid FFC (Advantageous)
• Three years' experience in managing Sectional Titles Schemes, HOA, and complex management.
• Experience managing staff members.
• Computer literate (MS Office Suite)
• OHS knowledge.
• Valid drivers license and own vehicle.

Responsibilities:

Operations

New Business

• New Business: prepare marketing plans, pursue and submit management proposals, ensure take n of new properties under management.

Relationship and Property Management

• Oversee effective administration of owner and trustee relationships.
• Ensure efficient and effective administration and management of related processes.
• Review monthly results and ensure accurate and regular reporting.
• Ensure effective management of properties in line with relevant legislation.
• Effective property management of complexes.

Report Writing

• Review monthly business unit results and ensure accurate reporting.
• Compile monthly revenue variance report.

Financial and Risk Management

• Oversee municipal related processes, comparing budget.
• Prepare budgets.

Staff Management

• Oversee and manage staff and resource functions with regards to daily activities.
• Ensure that the Portfolio Administrator and Facilities Coordinator conducts an analysis of processes carried out and feedback is received.
• Carry out any other ad hoc duties.

Community Development

• Manage Corporate Social Investment activities in line with OHHA's mainstreaming plans.

Financial

• Ensure effective cost saving and waste management.
• Assist with setting Annual Budgets and Quarterly forecasts.
• Meet output requirements.
• Ensure control and approval of expenses in accordance with the company approvals framework.

Human Resources

• Act in accordance with the company's policies and procedures.
• Promote diversity, equal opportunity and fair treatment in the workplace.

Quality Compliance

• Comply with compliance outlined by Company procedures.
• Ensure quality standards are maintained.
• Complete all documentation timeously.

Safety, Health and Environmental

• Carry out any duty or requirement imposed on the company by OHS Act.
• Ensure direct reports adhere to OHS Act.
• Report unsafe or unhealthy situations.

Competencies

• Planning skills
• Problem solving and analytics
• Accuracy and strategic planning
• Attention to detail
• Service orientation
• Excellent people skills

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