Job Description

Vacancy - Human Resource Assistant

We currently have a requirement for a Human Resource Assistant within the Ottery , Cape Town branch, whose responsibilities will include but not be limited to the following:

Responsibilities:

Recruitment and Selection

• Drafting advertisements for new positions and posting them on internal and external platforms, then circulating to branches.
• Screening and shortlisting
• Conducting reference checks and coordinating with

Onboarding

• Assisting with the onboarding of new staff, which includes drafting offer letters, contracts, and Annexure A&B documents, as well as managing all related paperwork for newly employed
• Loading new staff into the Accsys system and ensuring their fingerprint registration on the clocking machine.
• Ordering PPE for both new and existing
• Keeping staff files updated
• Maintaining comprehensive records for all employees (personal files).
• Updating the SEESA portal with information on newly employed

Training and Development

• Assisting in identifying training needs for employee
• Organizing internal and external training sessions, including transport and
• Issuing certificates upon completion of
• Drafting and maintaining training

Dispute Resolution

• Drafting warnings and notices for hearings/counselling
• Arranging for external facilitators/chairpersons as
• Supporting the HR Manager in gathering information for CCMA cases and contacting the CCMA if necessary.
• Issuing and attending disciplinary
• Engaging with shop stewards on site as

Payroll Management

Monthly Salaries:

• Collating all payroll information for salaried staff monthly for the HR
• Ensuring all leave forms are submitted and captured for the Cape Town and KZN
• Printing and issuing payslips upon

Weekly Wages:

Wages:

• Requesting new staff as
• Adding new employees to the timesheet and clocking
• Checking employee clocking records and populating
• Managing all queries related to processed
• Collating leave forms and forwarding them

• Verifying employee clocking records and populating hours on timesheets for external payroll
• Reviewing the payroll report from the external payroll team to ensure overtime and hours are accurate in coordination with relevant managers.
• Sending the finalized payroll report for payment after receiving approval from the HR
• Printing and issuing
• Addressing any queries regarding processed

Travel and Accommodation

Booking flights and accommodations for all staff.

Additional Functions

Performing ad hoc functions related to office management as required. These duties will be shared between the HR Manager and HR assistants.

Requirements and Qualifications:

Educational Background: · Matric certificate or equivalent qualification · Diploma in human resources, Business Administration, or a related field. Experience · +5 years' experience in HR or administrative roles is preferred. · Familiarity with HR software and tools. Knowledge of Employment Laws: Understanding of South African labour laws and regulations. Communication Skills: Strong verbal and written communication skills. Organizational Skills: Ability to manage multiple tasks efficiently and prioritize work. Attention to Detail: Meticulous in handling paperwork and maintaining records. Interpersonal Skills: Ability to work well with employees and maintain confidentiality. Technical Proficiency: Experience with Microsoft Office Suite (Word, Excel, PowerPoint). Knowledge of HR management systems (e.g., Accsys). Problem-Solving Abilities: Capability to address employee concerns and resolve issues effectively. Adaptability: Flexibility to work in a fast-paced environment and adapt to changes.

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