Job Description

JOB PURPOSE: Responsible for managing and overseeing various aspects of the procurement process within the company. The role involves managing purchasing activities, maintaining vendor relationships, and ensuring the efficient and cost-effective acquisition of goods and services.

Value Statement:

Honest, passionate and dedicated people who make a difference in the lives of colleagues, business partners and in the country as a whole.

We do this through embracing and driving change, empowering people through education and building transparent, honest relationships with everyone we are affiliated with. Nurturing a positive team and friendly environment with lots of gratitude and humility.

MAIN ACCOUNTABILITIES AND ACTIVITIES

VENDOR MANAGEMENT

• Maintain and update a database of approved vendors.
• Establish and maintain relationships with suppliers.
• Evaluate supplier performance and ensure compliance with contract terms.
• Conduct market research to identify potential suppliers.
• Evaluate supplier proposals and select appropriate vendors based on quality, cost, and delivery performance.
• Negotiate terms and conditions with suppliers to secure competitive pricing and service.

PROCUREMENT PROCESS MANAGEMENT

• Ensure timely and accurate processing of purchase orders.
• Negotiate prices with suppliers to achieve the best possible cost savings.
• Assist in the development and implementation of procurement policies and procedures.
• Ensure compliance with internal and external procurement regulations.
• Monitor and track orders to ensure timely delivery.

COMPLIANCE & DOCUMENTATION

• Ensure compliance with procurement policies and procedures.
• Maintain accurate and up-to-date procurement records and documentation.
• Assist in the preparation of reports and analysis on procurement activities.
• Ensure proper documentation of procurement activities for audit purposes.

COST CONTROL

• Identify and implement cost-saving opportunities.

STAKEHOLDER COLLABORATION

• Collaborate with internal departments to understand their procurement needs.
• Provide support and guidance to staff on procurement policies and procedures.
• Resolve procurement-related issues and discrepancies.

KNOW-HOW AND SKILLS

Know-How, Technical Skills and Experience (n. of years and where)

• Matric/Grade 12 (NQF 4) is essential
• 2 - 3 years' experience as a procurement clerk and/or procurement administrator in a wholesaler or retail environment
• Strong understanding of procurement processes, policies and best practices
• Proficient in Microsoft Office Suite
• Experience with an ERP system is required

Behavioral Competencies/Personal characteristics

• Ability to work under pressure and meet deadlines
• Good verbal and written communication skills
• Ability to work independently and within a team
• Excellent time management skills
• Exceptional administrative skills
• Proactive and adaptable qualities

This job description states the specific list of duties and responsibilities but is not exhaustive. The company is entitled to instruct the incumbent, at any time, to carry out additional duties or responsibilities, which fall reasonable within the scope of the job description, or in accordance with operational requirements.

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