Building Manager

Our client is seeking an experienced Building Manager for one of their student accomodations based in Johannesburg

Duties and Responsibility

RECORD KEEPING

• Managing the maintenance book
• Filling maintenance slips
• File electricity slips and spreadsheet
• File move in and move out inspection's forms
• File monthly inspection and weekly cleaning inspection forms
• File key forms
• File incident Report
• Assist in managing asset stock register spreadsheet
• Electricity and water Meter reading
• Take pictures send to property manager and record on the spreadsheet, to be conducted once a month

RENTAL COLLECTIONS

• Assist in payment process
• Assist in rent collection
• Block non paying tenants on the biometric
• Report tenants to be billed for damage or broken furniture

UTILITIES

• Assisting in ensuring that occupants are provided with proper utilities.
• Ensure that units are fully furniture before new occupant move in
• Administer key to tenants and ensure that keys are kept in an orderly way
• Distribute electricity
• Register new tenants on the biometric for entrance and exist
• Assist in resolving complaints, problems, and requests from tenants

Communication

• Encourage tenants to use proper communication channels for their enquiries.
• Tenant to report complain on the maintenance book for any furniture, transport, laundry, electricity, management related complain.
• Send emails to WIFI directly to the service provider for WIFI related complains
• Send Email to property manager for any lease agreement and vacating related issues.

MAINTENANCE

• Reporting repairs to the property manager (e.g., changing globes, lock, plumbing etc.)
• Conduct move-in and move-out inspection
• Conduct monthly inspections
• Conduct weekly cleaning spots checks
• Inspect the building maintenance and safety on regular basis
• Report on keys to be replaced
• Liaise with property manager and property owner in relation to broken furniture replacement.
• Assist in ensuring that the building is always representable
• Conduct room inspections when tenants move in and out

RULES

• Ensure that tenants adhere to the rules
• Enforce property rules as well as university rules and regulation
• Report tenants mis-conduct
• Always maintain noise level in the building
• Promote safe and conductive learning environment

SAFETY

• Work hand in hand with security to ensure the safety of tenants
• Assisting with emergency response and evacuations
• Assist with emergency response and evacuation

ASSISTING

• Keep inventory of cleaning material and report to Property administrator
• Assist with preparation for res-life event onsite
• Assist in asset recording