Job title: HR Generalist

Location: Montague Gardens
Employment Type: Permanent

About the Role

To work with the Director of HR / HR Manager in in playing a key role in maintaining a productive & positive work environment through engagement & collaboration. These practices will involve key HR processes, namely: Recruitment, Onboarding, Talent Management, HR Administration and maintaining a harmonious and collaborative work environment with the unionised employees, which will assist in driving the people strategy for the company.

Key Responsibilities

Industrial Relations:

• Offer IR support and advice to all line managers and employees in the business especially with warnings, disciplinary hearings in line with the company disciplinary code and policy.
• Arrange and attend disciplinary enquiries. Ensure disciplinary process is fair and consistent.
• Review existing disciplinary code and policy and make necessary improvements.
• Advise on best practice aligned with labour legislation.
• Analyse trends, patterns and areas of improvement.
• Represent the company at the Bargaining Council/CCMA in conciliations, Con-Arb's and Arbitrations.
• Plan monthly union meetings between shop stewards and management.
• Mediate and facilitate all conflict and/or disputes.
• Keep a record and take minutes of all such meetings.
• Engage and maintain amicable relationship with shop steward and union official.

Recruitment:

• Prepare 'Authority to Recruit' form for all roles and ensure approval signatures are obtained.
• Review all KPA's before advertising the role.
• Prepare internal/external advertisement and place this on notice boards.
• Engage with recruitment agencies and provide them with the KPA document for the role.
• Screen CV's, shortlist and set up interviews with line managers.
• Ensure that our EE and BBBEE talent measures are met.
• Obtain a minimum of 2 reference checks per candidate as well as hiring checks.
• Prepare LOA template to make an offer to the candidate.

Update Recruitment Report spreadsheet for each role

Reporting & Documentation

• Maintain accurate production records and shift reports.
• Track productivity, waste, and downtime.
• Report issues, deviations, and performance metrics to management.

Onboarding:

• Send onboarding documentation to candidate (IT/POPIA/New Engagement forms)
• Add new hire onto M-Files, MyIdentity and the MyCareer global HRIS platform.
• Get headshot pic of every new candidate and ensure that a pic Is taken on the employee's first day and saved to the Staff Gallery.
• Prepare new engagement advice and employee files with supporting documentation for payroll to add new employee.
• Prepare new starter announcement and send to HR Director / Manager for review.
• Introduce new employee to the business and complete new engagement documents with the new starter.

Talent Management:

• Work closely with Management to develop Individual Development Plans for staff level and follow up to ensure the plans are realized.
• Work closely with L&D specialist to plan training interventions that support employee Individual Development Plans.
• Support and roll out of talent reviews, career pathing and succession planning for critical roles in the business.
• Drive employee engagement initiatives and Arkema culture surveys.
• Plot and maintain employee performance on the 9-box grid.

General Administration:

• Regularly check to ensure that all data on MyIdentity & MyCareer is up to date e.g. (employee transfers, promotions, line manager details are correct).
• Ensure all employee personal data and employment records is maintained in personal files.
• All department organograms to be updated as soon as an employee is hired, terminated, promoted or there Is a position/title change.
• Assist Training Specialist to organize training and other training interventions
• Update monthly HR reports for recruitment, IR etc.
• Roll out of any HR project initiatives.

HR Events:

• Assist in planning and arranging Employee Wellness Day and other wellness initiatives.
• Prepare and arrange for Long Service and awards, year-end functions and other HR events in the business.
• Assist in arranging annual medical aid and pension fund roadshows.

Minimum Requirements:

• Preferred degree In HR Management and/or Industrial Labour Relations studies.
• Good understanding of South African labour legislation and best practices.
• At least 4-8 years HR Generalist experience. Experience in a global multinational company will be beneficial.
• Experience in representing the company at Bargaining Council/ CCMA.

• Minimum 4 years technical experience in a similar role.